Ok, this is a boring bit, but it is important as it sets out what you can expect from us, and what you are agreeing to by signing up to one of our camps, workshops, or events.

Dig it Kids is an Irish owned and registered organisation (a trading name of Cultural Heritage and Archaeological Travel Ltd, Company Registration Number: 530614 (Eire)).

We take our responsibility of your child’s welfare very seriously. We maintain high standards of supervision and care throughout our camps and events.

Parents / guardians of participants in Dig it Kids camps and events must agree to the following terms and conditions on behalf of participants:

General

Programme

· Dig it Kids provide a wide range of hands-on educational programmes aimed at engaging participants in the wonders of archaeology, history and discovery. Dig it Kids reserve the right to alter advertised programmes at their discretion without prior notice to participants.

Age

· Dig it Kids programmes (unless otherwise specified) are designed to welcome children between 6 years and 12 years of age. Only a parent truly knows if it is the right time for their child to participate in any activity session or on a Dig it Kids camp. At our camps, for insurance reasons (with the exception of special events where specified), participants must be 6 years of age or older on the first day of their attendance. For camps and certain events, parents / guardians will be required to confirm that their registered children are a minimum of 6 years of age as part of the registration process.

Privacy policy

· Dig it Kids will not share your information with third parties without your express permission.

· Parents/guardians should be aware that Dig it Kids may use photographs taken at Dig it Kids events and quotes from parents in Dig it Kids social media, publications and/or marketing. Dig it Kids will request permission for the use of this photography at registration for each Dig it Kids event from parents/guardians and children. Parents/guardians and children may refuse permission, in which case Dig it Kids will endeavour to respect those wishes. Dig it Kids will at your request remove your contact information from our newsletter contact lists.

Code of behaviour (including bullying & harassment)

• Participants must adhere to the Dig it Kids Charter (see below) established for the safety and well-being of all Dig it Kids participants and staff. Participants must follow the instructions of the staff in charge.
• If problem behaviour is persistent or serious, Dig it Kids will contact the parent or guardian to decide on further action.
• Dig it Kids reserve the right to exclude any participant after commencement in a Dig it Kids session, if his/her behaviour is deemed unsatisfactory or detrimental to the best interests of themselves, other participants, and/or Dig it Kids staff and the Dig it Kids organisation.
• No refunds will be considered for any participants excluded for behavioural reasons. In these circumstances, the any costs associated with the removal of the child from the Dig it Kids activity collection would be entirely the responsibility and at the expense of the parent / guardian of the participant.
• Any damage to premises, and or equipment by the child due to unsatisfactory behaviour will be costed for repairs or replacement, and all associated charges for this repair or replacement will be the responsibility in full of the parents.

Limits of responsibility

Dig it Kids including its employees and agents, are not liable for any loss, delay, injury, or damage to person or property resulting from any cause beyond the control of the organisation. Dig it Kids reserve the right to refuse to retain any person as a member of Dig it Kids events and programmes in which case no refund will be made. No refunds will be possible for service not used by participants after the programme is in operation. Any additional expense resulting from illness, accident, natural disasters, wars, strikes, riots, acts of governments, improper passports, visas or necessary travelling documents, or from any conditions whatsoever beyond the control of Dig it Kids are to be borne by the individual participant.

Payment

• Your child’s place at the Dig it Kids event/camp will not be secured until the deposit is received.
• Final payment is due 2 weeks before the start date of the event, programme or camp (unless otherwise stated).

Cancellation policy

• If you cancel in writing more than 3 weeks (15 business days) before the first day of your Dig it Kids event, we will refund all monies paid less €30 for each registration / participant.
• If you cancel in writing more than one week but less than 3 weeks (6 to 15 business days) before the first day of your Dig it Kids event (by 5pm GMT), we will refund half (50%) of the amount paid.
• If you cancel in writing less than one week (5 business days) before the first day of your Dig it Kids event, or if you simply do not show up, or if you withdraw your participation after the Dig it Kids event has commenced, you will not be eligible for any refund.
• Dig it Kids reserves the right to cancel any activities and events. In the event of such an occurrence, Dig it Kids will notify you as soon as possible and you will be eligible for a full refund of monies paid.

Failure to comply

Failure to comply with the Dig it Kids Terms and Conditions may result in a participant being asked to leave the camp / event. In such a scenario, participants will not be eligible for any refund of monies paid.

In-person camp / event specific terms & conditions

Physical requirements/Disclosure

• All parent / guardian or other person acting in “loco parentis” must fully advise Dig it Kids when booking, of all relevant medical, developmental or behavioural conditions that a participant currently has or has recently experienced, which might affect the participant or other participants during their time at Dig it Kids event. Parents/guardians are asked to declare any conditions that may affect their child/participant’s ability to participate in Dig it Kids events (e.g. severe allergies to foods or insect bites, developmental delay or disability, etc).
• We will carefully consider matters and advise you whether we have the staff and facilities to provide appropriate support in these circumstances, with particular reference to such considerations as access, successful participation and health and safety.
• Please ensure that you let us know of any medication that your child may use whilst they are physically at a Dig it Kids event (e.g. an inhaler for asthma), and confirm that your child may need to use it.

Clothing

Dig it Kids requires that participants dress appropriately for indoor and outdoor activities in variable weather. This includes clothing (including a hat) to protect the skin from the adverse effects of sun exposure. This also includes warm clothing and rainwear (waterproof jacket & pants) to ensure participants are warm and dry in cold / wet weather conditions.

Emergency and Contact Information

In case of emergency:

• We will call you to let you know what is happening. If your child needs medical treatment, we will ask that you/a guardian be able to collect them to bring them to a doctor.
• If emergency treatment is needed, we will call the emergency services, and accompany your child if you are not available to meet the emergency services on site. We will stay with your child for as long as is practicable, until you arrive (at e.g. the hospital).
• Parents/guardians will be provided with the contact details for Dig it Kids staff on the first morning of the activity/event, in the case of an emergency.
• If your child becomes ill during the Dig it Kids activity/event we will ask that you or a guardian be able to collect them.

Drop off and Collection

• Only participants booked into pre-and post-event/camp care can be dropped off early.
• If you make any changes to the drop off and pick up arrangements, you must notify us (either TEXT or CALL). Participants will not be released to persons that have not been nominated by you as a guardian. Please keep this in mind if you make arrangements with other parents, child minders or family to collect your child.
• If your child will be arriving to or leaving the event alone, you must alert Dig it Kids leaders that this is the case.

Online / virtual camp / event specific terms & conditions

• A parent /guardian must register for the event / event series.
• Parents must sign up on their children’s behalf for the online sessions with a parental phone number / email (we cannot take a child’s phone number or email address).
• Sessions will be carried out through a Zoom link (or another online platform). Parents will be sent an invite to the meeting via the email / phone number you registered with.
• Parents will be required to maintain adequate supervision of their child during the session, and your help may be needed with younger children in preparing crafts.
• Collection of data regarding contact information for session participants will be in line with the GPR legislation.
• No recordings of sessions is permitted by participants.